Time to Fill, Vacancies

A | Assign and Define

Time to fill measures for every position: the total number of days between the delivery of an approved requisition to staffing/HR and the date on which an applicant accepts the job offer.

S | Source

ISO 30414:2018 pg22

C | Coding

AVG([Candidate.OfferAcceptDate] – [Requisition.ApprovedDate]) for a given time period

E | Easy to Read

TITLE – Add a smart describing title if this is a presentation eg [Steady increase in Time to Fill over the past 12 months]; if this is for a dashboard, we suggest a default title like [Time to Fill Vacant Positions]. Titles by default are above and justified left on a visual, with filters and source indicated directly underneath;

SUBTITLE/DESCRIPTION/DEFINITION – add definitions to tooltips, hover buttons, or even underneath the title or in the footer of the visual;

LABELS – Determine appropriate format with symbols, commas, and decimals. This measure should be displayed as an integer;

LEGEND & LOCATION – by default should go underneath the visual, if not possible then can go to the right. Always alphabetized. Segment these to have no more than 4 on a single line and can pair vertically;

TREND AXES – X indicate date interval (chronological), Y label should be in the title or description;

FONTS – use the same font, placement, and size choice for title, labels, legends, axis, source, etc. We recommend sans serif font and a black line. Title is largest with no less than 10pt on a chart (18-20 is better) and visuals should be legible so target 12-16 font size for data labels;

SOURCE LOCATION – as much as possible, offer in the lower left or right based on branding techniques, located next to a logo if possible. If presenting, have it opposite the page number, assuming it is on the bottom.

N | Natural Scale

Use a scale that makes sense for the metric, with general dimensions. Weekly or Monthly time intervals are recommended for the X axis. Attempt to have 3 to 5 gridlines and/or axis marks only. Use a natural span, such as 0, 15, 45, 60. Be sure to have a gridline or axis mark that is ABOVE the highest data point on the chart and make that sustainable based on your data (some data tools will automate this for you). Reminder: let the system create a natural scale. If using multiple axis make sure your scales have proportional intervals. Use tic marks in a similar fashion.

D | Descriptive Labels

X Axis: candidate_offeraccept_Date or requisition_FilledDate

Y Axis: # Days Count

Legend: N/A

Title Sample: Time to Fill Vacant Positions

Use labels and text that help the user understand the graphic. Use a smart title, legend, and annotations as you see fit.

I | Include Appropriate Visuals

Line graphs are used to show all kinds of different data, typically over time.

N | Naked Data

Focus on having strong context. Remove unnecessary elements like minor tick marks, gridlines, axes that are not needed, borders, or labels. We want context and no “noise”. Use abbreviations as you can without having to add footer comments and highlight and feature the primary data points.

G | Generate Brand

Typically, a grey scale is used most often; we recommend using a black smooth line (#000000). If the business chooses to use brand colors, ensure that they are the same on each visual. A company logo or slogan can be used in the most top right corner.